Notice Regarding Export Shipments

Overview of the Shipper's Export Declaration (SED)

The U.S. Census Bureau has issued its final rule requiring electronic export information filing in place of the paper Shipper's Export Declaration (SED). The Federal Register announcement, which was published on June 2, 2008, can be accessed at the following URL: https://edocket.access.gpo.gov/2008/pdf/E8-12133.pdf

  • U.S. exporters or their agents must file Electronic Export Information (EEI) through AES or AESDirect as the only permissible method of filing export data. Beginning on October 1, 2008, exporters who submit paper SEDs will be subject to penalties.
  • Civil penalties may be imposed per violation of the FTR from $1,100 to $10,000 for delayed filing, failure to file, false filing of export information, and/or using the AES to further any illegal activity. The rule also provides penalties of up to $10,000 and up to five years imprisonment for criminal violations.
  • Beginning on October 1, 2008, U.S. exporters or their agents must adhere to new filing deadlines for reporting export information.
  • Although CBP and the Department of Homeland Security (DHS) requested that Census make a "National Interest Determination" (NID) to permit CBP to share export information with foreign governments as part of the goal of DHS to secure U.S. borders by this type of exchange, the new regulations do not resolve this issue.

U.S. Census Bureau's notice to U.S. Customs and Border Protection (CBP) and the trade (dated 05/30/08) is available at the following URL: https://www.census.gov/foreign-trade/aes/mandatory/mandatoryaesnotice-english.html

Additional information, including seminars and workshops, is available at: https://www.census.gov/foreign-trade/aes/meetingsandpresentations/index.html

Here are a few key data elements you will have to include in the SED form:

  1. Port Codes : these codes are to be used for blocks 10 and 11 in paper SEDs.
    Southbound from Jacksonville = 1803
    Southbound from New Jersey = 1101
    Northbound from San Juan = 4909
  2. Mode of Transportation : for paper SED Block 8
    LTL shipment = Vessel, non-containerized
    FCL = Vessel, containerized
  3. SCAC Code: CPRC, for paper SED Block 13
  4. For assistance or questions contact Global.SED.Mailbox@odfl.com
  5. Declared Value and BOL Statement: When the shipper electronically files the SED, the shipper must note the Declared Value and one of the following statements on the face of the bill of lading:

Sample BOL Statements

  • NDR AES (XTN) ___________-______________ (No paper declaration required, shipper supplies AES XTN number)
  • NDR AES (ITN) ____________ (No paper declaration required, shipper supplies ITN number)
  • NDR AES4 (I.D.)______________ (No paper declaration required, shipper is AES4-certified and supplies filer's EIN, DUNS, or social security number)
  • If the shipment meets exemption criteria, the shipper may declare the shipment exempt under the Federal Regulations found at www.census.gov. The shipper must note the Declared Value and one of the following statements on the face of the bill of lading:

Sample BOL Statements

  • NDR Value L/T $2,500.00
  • NDR Gift
  • NDR Government Agency
  • NDR Household Goods
  • NDR Military
  • NDR _______________________ (No declaration required with other exemption reason indicated per regulations.)

U.S. Census Bureau AES Call Center - 1-800-549-0595

  • Option 1 - Automated Export System (AES)
  • Option 2 - Schedule B Numbers
  • Option 3 - Regulations Outreach and Education Branch

Online Resources

Information on SED Filing and General Foreign Trade Information

US Customs Schedule B Code Search.

FTSR Letters 168, 170 and 173 describing changes for shipments to Puerto Rico


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