Overview of the Shipper's Export Declaration (SED)
The U.S. Census Bureau has issued its final rule requiring electronic export information filing in place of the paper Shipper's Export Declaration (SED). The Federal Register announcement, which was published on June 2, 2008, can be accessed at the following URL: http://edocket.access.gpo.gov/2008/pdf/E8-12133.pdf
U.S. exporters or their agents must file Electronic Export Information (EEI) through AES or AESDirect as the only permissible method of filing export data. Beginning on October 1, 2008, exporters who submit paper SEDs will be subject to penalties.
Civil penalties may be imposed per violation of the FTR from $1,100 to $10,000 for delayed filing, failure to file, false filing of export information, and/or using the AES to further any illegal activity. The rule also provides penalties of up to $10,000 and up to five years imprisonment for criminal violations.
Beginning on October 1, 2008, U.S. exporters or their agents must adhere to new filing deadlines for reporting export information.
Although CBP and the Department of Homeland Security (DHS) requested that Census make a "National Interest Determination" (NID) to permit CBP to share export information with foreign governments as part of the goal of DHS to secure U.S. borders by this type of exchange, the new regulations do not resolve this issue.
Here are a few key data elements you will have to include in the SED form:
Port Codes : these codes are to be used for blocks 8, 11, or 12 in paper SEDs. Southbound from Jacksonville = 1803 Southbound from New Jersey = 4601 Northbound from San Juan = 4909
Mode of Transportation : for paper SED Block 13 LTL shipment = Vessel FCL = Vessel, containerized
SCAC Code: AGXI
Declared Value and BOL Statement: When the shipper electronically files the SED, the shipper must note the Declared Value and one of the following statements on the face of the bill of lading:
Sample BOL Statements
NDR AES (XTN) ___________-______________ (No paper declaration required, shipper supplies AES XTN number)
NDR AES (ITN) ____________ (No paper declaration required, shipper supplies ITN number)
NDR AES4 (I.D.)______________ (No paper declaration required, shipper is AES4-certified and supplies filer's EIN, DUNS, or social security number)
If the shipment meets exemption criteria, the shipper may declare the shipment exempt under the Federal Regulations found at www.census.gov. The shipper must note the Declared Value and one of the following statements on the face of the bill of lading:
Sample BOL Statements
NDR Value L/T $2,500.00
NDR Government Agency
NDR Household Goods
NDR _______________________ (No declaration required with other exemption reason indicated per regulations.)